Remote Payroll Manager - Global Advertising / Strategic Marketing Firm - $130k-150k+B

Job Description

Remote Payroll Manager - Global Advertising / Strategic Marketing Firm - $130k-150k+B

A global organization providing analytics, marketing, education, and other professional services is seeking a Payroll Manager to independently oversee payroll operations across the United States and Canada. This is a highly autonomous, hands-on position offering the opportunity to take full ownership of the payroll function while working closely with Finance, HR, and external payroll and benefits providers.

The ideal candidate will bring strong multi-state US payroll expertise, direct Canadian payroll experience, and a thorough understanding of payroll compliance, tax reporting, benefits deductions, and payroll accounting. This individual will also play a key role in improving payroll processes, strengthening internal controls, and enhancing systems and reporting.

Core Responsibilities

• Independently manage end-to-end biweekly payroll processing for US and Canadian employees, including salaries, bonuses, commissions, deductions, reimbursements, and off-cycle payments.
• Ensure compliance with federal, state, local, and Canadian payroll regulations, including tax withholding, reporting, and statutory requirements.
• Oversee payroll year-end activities, including W-2, W-3, W-2c, and Canadian reporting, reconciliations, and filings.
• Manage payroll-related benefits deductions, 401(k) contributions, employer matching, and Canadian retirement plan deductions.
• Prepare and reconcile payroll journal entries, accruals, tax liabilities, and payroll-related general ledger accounts.
• Partner closely with Finance, HR, and benefits providers to ensure accurate employee records, compensation changes, and payroll deductions.
• Manage payroll tax registrations, agency notices, audits, and ongoing compliance requirements across multiple jurisdictions.
• Maintain payroll systems and oversee data accuracy, reporting, and internal controls.
• Identify opportunities to automate processes, improve workflows, and strengthen payroll efficiency.
• Support payroll system enhancements, integrations, implementations, and vendor transitions as needed.
• Serve as the primary point of contact for payroll-related inquiries, resolving issues accurately and confidentially.

Qualifications & Requirements

• 5+ years of progressive payroll experience, including independent ownership of multi-state US payroll.
• Direct Canadian payroll experience required, CPP, EI, T4 reporting, and related compliance requirements.
• Strong understanding of US payroll tax regulations, year-end reporting, and W-2 reconciliation.
• Hands-on experience with payroll accounting, journal entries, general ledger reconciliations, and audit support.
• Experience managing payroll-related benefits deductions, 401(k) contributions, and retirement plan reconciliations.
• Proficiency with payroll systems; ADP experience strongly preferred.
• Advanced Excel skills and comfort working with large payroll datasets.
• Prior involvement in payroll system implementations, integrations, or process improvements is a plus.
• CPP, FPC, PCP, or comparable payroll certification is a plus.
• Bachelor's degree in Accounting, Finance, Human Resources, Business, or a related field preferred.
• Highly organized, detail-oriented, and comfortable working independently with minimal oversight.
• Strong communication skills, sound judgment, and the ability to handle sensitive employee information with discretion.

Base Salary: $130-150k base plus bonus, additional incentives, and benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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